Kansas City Friends of Alvin Ailey
Job Description

Job Title:
Reports To:
Hours Worked:
Date Prepared:
Primary Contacts:

Administrative and Education Programs Assistant
General Administration/Programs
Chief Executive Officer and Chief Artistic Officer
April 24, 2022
Educators, School Counselors, Principals, Teaching Artists, Parents, Director of Artistic and Educational Programs, Director of Development

Job Title: Administrative and Education Programs Assistant

Department: General Administration/Programs

Reports To: Chief Executive Officer and Chief Artistic Officer

Hours Worked: Part-Time

Date Prepared: April 24, 2022

Primary Contacts: Educators, School Counselors, Principals, Teaching Artists, Parents, Director of Artistic and Educational Programs, Director of Development

Position Summary

The Administrative and Education Programs Assistant is responsible for providing general administrative support for the KCFAA office and CEO and the planning and scheduling for KCFAA education programs. We are seeking an individual who is organized, can provide polite, professional, and accurate verbal and written communications, and help our office operate efficiently. Education Programs duties include general clerical tasks, invoicing, email correspondence, calendar management, scheduling, and the collection of earned revenue associated with KCFAA’s services. This position also provides administrative support for AileyCamp planning, recruitment and interview scheduling, COMBAT, In-School, and Studio Programs and volunteer communications. This is a part-time, in-office position (not remote).

Duties and Responsibilities

Administrative Assistant

  • Welcomes guests,  answer and transfers phone calls, takes messages.
  • Provides administrative support for the CEO including preparing  and distributing communications, filing,
    typing, copying, scanning, and scheduling.
  • Coordinates facility management including ordering supplies and scheduling and arranging repairs and
    maintenance for office and equipment.
  • Take minutes at committee meetings as needed or assigned
    Education Programs Coordination

Education Programs Coordination

  • With direction from Chief Artistic Officer (CAO), plans and schedules:
  • In-school workshops and residencies
  • Ailey Trio
  • Setting the Stage
  • AAADT and Ailey II School Performance and Lecture Demonstrations
  • Includes filing, typing, mail correspondence, data entry, report preparation and database management in
    education programs database (Salesforce, JackRabbit, and Excel).
  • Invoices schools for outreach programming and tracks payables and receivables (QuickBooks).
  • Schedules teaching artists and outreach for KCFAA.
  • Cultivates relationships with school districts, Young Audiences, and other community partners by way of
    email and telephone correspondence to support and promote Arts in Education programs.
  • Assists with volunteer communications and coordination.

Computer proficiency in Microsoft Word, Excel, QuickBooks, and Salesforce.
Associate degree in a related field
At least 2 years of administrative assistant experience

The ideal candidate will also:

  • Have strong oral and written communication skills
  • Be organized with solid time-management skills
  • Be a self-starter and able to take initiative when needed
  • Be able to work under pressure
  • Be a problem solver
  • Be able to manage multiple tasks and pay strong attention to detail

Multi-lingual skills are a plus.

Application Instructions

  • Please email cover letter, resume, and contact information for three professional references, along with salary requirements to: Melanie Miller, Chief Executive Officer, Melanie@kcfaa.org. The email subject line should be: Administrative and Education Programs Assistant.
  • Applications will be accepted until the position is filled.

Salary commensurate with experience.