Careers

Job Title:	Chief Executive Officer
Department:	General Administration
Reports To:	KCFAA Board of Directors
Hours Worked:	Full Time, In Person
Primary Contacts:	KCFAA Staff, Vendors, Donors, Visitors

Kansas City Friends of Alvin Ailey (KCFAA)

KCFAA’s mission is to make dance accessible to all people by presenting the Alvin Ailey American Dance Theater and Ailey II, teaching young people critical life skills through dance, and modeling interracial and multi-cultural community partnerships. The Finance and Administrative Assistant will provide administrative support for our Finance and Development activities and help ensure that our office operates efficiently. If you enjoy dance, diversity, and educating young minds through the arts, KCFAA could be the place for you!

Position Summary

The CEO will provide executive leadership and strategic oversight for KCFAA, including strategic planning, Board governance, financial stability, community engagement, programming, and staff management. The KCFAA Board of Directors seeks an executive leader who will embrace the values of the organization – serving the entire community – while working collectively to set a future vision for KCFAA that will inspire and guide the Board and staff.

Duties and Responsibilities

Chief Executive Officer

The key elements of responsibilities include the following:

• Fully embrace KCFAA’s three-part mission as a presenter, educator, and unifier.
• Develop and maintain a strong collaborative relationship with the Chief Artistic Officer – working with them to develop a broad programmatic presence across the community.
• Lead the process of development and drive implementation of KCFAA’s strategic plan, identifying opportunities for innovation and improving the long-term financial sustainability of KCFAA through stewardship of organizational resources.
• Effectively forge important relationships externally, including funders and current / potential arts partners, as well as with the leadership and staff of Alvin Ailey American Dance Theatre in New York.
• Oversee and expand income streams, including both earned and contributed revenue.
• In partnership with the Director of Development, develop and lead KCFAA’s fund-raising efforts.
• Develop and maintain a positive and productive working culture that will enhance the staff’s ability to do their best work.
• Work closely with the Board of Directors and Advisory Board to engage their skills and commitments to governance and advocacy.
• Maintain effective relationships with venue partners, local school districts, and the City, which owns the organization’s studio/office space.
• Oversee all organizational, financial, and business affairs.

Qualifications

While no single individual may possess all of the following qualifications, the successful candidate for this role will possess many of these skills and experiences:

• A deep love of and a demonstrable history with the performing arts, particularly dance.
• A strong commitment to diversity, equity and inclusion, evidenced in current and previous leadership roles.
• Prior roles with organizations of comparable size or scope. The committee is open to candidates who have previously held the CEO position as well as those who have demonstrated leadership capacity but in secondary roles.
• A true organizational leader and strategic thinker relative to vision and growth.
• An understanding of all areas of income generation, including audience development and fundraising, and an ability to serve as a key leader of contributed revenue efforts.
• A strong relationship builder.
• Demonstrated success in building board membership and effectiveness.
• Strong organizational management, financial management and budgeting skills.

Competencies

The following personal attributes are also important to the Committee:

• Exceptional communication skills – both speaking and writing.
• Taking satisfaction in serving as an ambassador in business and social settings.
• A real passion for community and enhancing community with and through the arts.
• A transparent, collaborative, and confident leadership style.
• Satisfaction in achieving the best work in others.
• A desire to be fully engaged in the Kansas City community.

APPLICATION INFORMATION:

Interested and qualified candidates are encouraged to apply in complete confidence by providing materials requested below with these guidelines:

• A cover letter of no more than 1.5 pages describing why this post is attractive to the applicant and what will make them a potentially strong leader for KCFAA.
• Resumé or CV.
• Names of four professional references, including email and phone contact information (recommendation letters are not required).
• Each file should have the applicant’s name included as part of the file name and submitted as separate .pdf documents.

Use this link to submit application materials: https://mcaonline.com/searches/ceo-friends-ailey-kansas

Applications will be accepted until the position is filled.

Job Title:	Finance and Administrative Assistant
Department:	General Administration
Reports To:	Chief Executive Officer
Hours Worked:	Part-Time, In Person
Primary Contacts:	KCFAA Staff, Vendors, Donors, Visitors

Kansas City Friends of Alvin Ailey (KCFAA)

KCFAA’s mission is to make dance accessible to all people by presenting the Alvin Ailey American Dance Theater and Ailey II, teaching young people critical life skills through dance, and modeling interracial and multi-cultural community partnerships. The Finance and Administrative Assistant will provide administrative support for our Finance and Development activities and help ensure that our office operates efficiently. If you enjoy dance, diversity, and educating young minds through the arts, KCFAA could be the place for you!

Position Summary

The Finance and Administrative Assistant is responsible for completing key tasks for the Finance and Development departments and administrative support for the KCFAA office and CEO. We are seeking an individual who is organized, dependable, and analytical, and can provide polite, professional, and accurate verbal and written communications. Their contributions will help our office operate efficiently. Duties include daily reporting of cash, donations, and payments received, Salesforce donor updates, donor acknowledgements, clerical tasks, email correspondence, calendar management, scheduling. This is a part-time, in-office position (not remote).

Duties and Responsibilities

Finance and Development Assistant
Accounts Receivable (AR) and Accounts Payable (AP)

• Reviews invoices, credit memos and other documentation to ensure accurate coding, correct dollar amounts, and vendor information.
• Maintains accurate and organized AR & AP files on an ongoing basis. Scans and files the AR & AP documents on a weekly basis. At year-end, sets up the files for the new year and moves the prior year files to the designated storage location.
• Completes monthly reconciliation with Finance Manager for Salesforce and QuickBooks
• Provides assistance to Finance Manager for finance related tasks, as needed.

Development & Revenue Reporting

• Provides daily tracking, reporting, and filing for donations and payments received. This includes cash, checks, ACH, MobileCause, OneCause, and other payment methods.
• Updates and maintains the daily mail log transactions (scans and files).
• Ensures accurate coding is used for all transactions.
• Updates Salesforce for transactions and donor information.
• Timely and accurate preparation and mailing of donation acknowledgements
• Assists with grant management, as needed, including updating the grant calendar.
• Assists with fundraising and event planning, as needed.
• Identifies and implements opportunities to improve process efficiency.

Administrative Assistant

• Welcomes guests, answers and transfers phone calls, takes messages.
• Provides administrative support for the CEO and office staff including preparing and distributing communications, filing, typing, copying, scanning, and scheduling.
• Coordinates facility management including scheduling and arranging repairs and maintenance for office and equipment.
• Manages the supplies inventory and reorders for the office.
• Maintains and updates KCFAA event and program calendars and contact lists.
• Take minutes at committee and staff meetings as needed.
• Cultivates relationships with schools, parents, students, funders, and community partners by way of email and telephone correspondence.
• Assists with volunteer communications and coordination.

Qualifications

Computer proficiency in Microsoft Word, Excel, QuickBooks, and Salesforce.
Associate degree in a related field
At least 2 years of administrative assistant experience

Competencies

The ideal candidate will also:

• Have excellent verbal and written communication skills
• Be organized and have good time-management skills
• Be a self-starter and consistently meet deadlines
• Be comfortable working alone
• Be a problem solver
• Be able to manage multiple tasks and pay strong attention to detail

Multi-lingual skills are a plus.

APPLICATION INFORMATION:
Please email cover letter, resume, and contact information for three professional references, to: Careers@kcfaa.org. The email subject line should say: Finance and Administrative Assistant

Applications will be accepted until the position is filled.